National Data Guardian uses statutory powers to publish guidance on the appointment, role and responsibilities of Caldicott Guardians

The National Data Guardian for Health and Social Care in England (NDG), Dr Nicola Byrne, has issued guidance under her statutory powers about the appointment, role and responsibilities of Caldicott Guardians in respect of data processing activities undertaken within their organisations.

Previously only NHS organisations and local authorities were required to have a Caldicott Guardian. This guidance introduces a requirement that widens the type and number of organisations that are expected to have one, whether by appointing a member of their own staff or through other arrangements. In addition to describing which organisations should have a Caldicott Guardian, the guidance also provides advice on: how to appoint; the way the role should be supported by organisations; a Caldicott Guardian's role and responsibilities, and their required competencies and knowledge.

Who does the guidance apply to?

It applies to all public bodies in England within the health service, adult social care or adult carer support sector that handle confidential information about patients or service users. This also includes organisations contracted by public bodies to deliver health or adult social care services that handle such information.

The guidance is published under the NDG’s power to issue guidance described within the Health and Social Care (National Data Guardian) Act 2018. Those it applies to will be encouraged to become compliant with it by 30 June 2023, and to demonstrate this by registering their Caldicott Guardian on the Caldicott Guardian Register. Where an organisation is required to complete the Data Security and Protection Toolkit (DSPT), it should provide details about its Caldicott Guardian(s) as part of the annual submission.

Further information and support

To find out more and read the guidance, visit the National Data Guardian's website

Read the National Data Guardian’s press release

View this short animation, which explains the change and who it affects.